This policy shows Axial is committed to respecting and protecting personal information in compliance with the Privacy Act 1988 (Cth). This policy outlines Axial’s approach to managing personal information, ensuring privacy in the collection, use, and disclosure of data while upholding safety and transparency for all students, staff, and stakeholders.
This policy applies to all Axial employees, contractors, students, partners, and stakeholders involved in handling personal information. It covers all divisions of Axial, including Axial Training, VET in Schools and Axial International College, and adheres to ASQA standards, CRICOS requirements, and the ESOS Act.
Axial Training is committed to ensuring comprehensive protection and management of personal information across all Axial divisions.
This procedure provides a clear and systematic approach to managing personal information in compliance with the Privacy Act 1988, ASQA standards, CRICOS requirements, and the ESOS Act. It ensures Axial handles personal information responsibly, securely, and transparently.
Axial Training is committed to ensuring comprehensive protection and management of personal information across all Axial divisions.
Direct Collection: Collect personal information from students and staff during enrolment, course progression, and employment. Ensure that information collected is relevant and necessary.
Third-Party Collection: Obtain information from external parties only when necessary for training delivery, funding requirements, or legal compliance.
Responsible Parties: Sales, Administration Team, Student Support Officers
Primary Use: Use personal information for enrolment, identity verification, and training administration purposes only.
Disclosure for Regulatory and Operational Needs: Share information with government authorities, industry partners, and legal entities as required by law and for training-related purposes. Obtain consent where required.
Responsible Parties: Director - Compliance and Quality Assurance, Chief Executive Officer
Health and Safety: Collect sensitive information (e.g., health, racial data) only with consent, primarily to support student health, safety, and welfare.
Confidential Use: Use sensitive data exclusively for individualised support or regulatory compliance. Ensure such information remains confidential and secure.
Responsible Parties: Trainers, Student Support Officers, Administration Team
Cookie Management: Inform users of cookie usage on Axial’s website and provide the option to disable cookies if preferred.
Third-Party Links: Advise users on Axial’s website that external links may have their own privacy practices. Ensure links are relevant and vetted for compliance.
Responsible Parties: IT Team, Marketing Team
Updating Information: Encourage students and staff to keep personal details current. Conduct periodic checks and allow individuals to update their information as necessary.
Access Requests: Process requests for access to personal information within 14 days, verifying identity and ensuring secure handling.
Responsible Parties: Administration Team, Student Support Officers
NCVER Data Reporting: Regularly submit data to the NCVER in compliance with the Data Provision Requirements 2020. Ensure data is accurate and securely transferred.
VET Data Use: Use VET data only for regulatory, policy, and research purposes as directed by NCVER and ASQA standards.
Responsible Parties: Director – Compliance and Quality Assurance, Administration Team
Safeguarding Children: Ensure all staff working with minors have up-to-date Working with Children Checks (Blue Card) and are trained on child safety practices.
Child Safe Environment: Implement a safe, supportive environment for minors, ensuring they are protected from harm or discrimination.
Responsible Parties: Trainers, Director - Compliance and Quality Assurance
Handling Complaints: Address privacy complaints confidentially and impartially within 14 days. Ensure complainants are informed of investigation outcomes.
Contact Points for Queries: Provide accessible contact details for all privacy-related questions and concerns.
Responsible Parties: Student Support Officers, Chief Executive Officer
This sequence represents the procedural flow, showing each step from collection to complaint handling.
Access Request: A formal request by an individual to view or retrieve their personal information stored by Axial, processed according to the Privacy Act 1988.
ASQA (Australian Skills Quality Authority): The regulatory body overseeing vocational education and training standards, including privacy and data reporting requirements for RTOs.
Child Safe Environment: A framework ensuring that the rights and safety of minors are protected, in alignment with child protection laws and principles.
Cookies: Small text files used by websites to track and personalize user experiences, which users can manage through browser settings.
CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students): A national registry for providers authorised to deliver courses to overseas students, requiring strict adherence to data protection standards.
Data Breach: An incident involving unauthorised access, loss, or disclosure of personal information that could compromise privacy.
Data Provision Requirements 2012: Regulatory standards requiring RTOs to collect and report data to NCVER, ensuring transparency in training outcomes.
ESOS Act (Education Services for Overseas Students Act 2000): Legislation protecting the rights and welfare of international students studying in Australia, ensuring fair treatment and privacy.
Health and Sensitive Information: Personal data about an individual’s health, racial or ethnic origin, or other protected attributes, which requires additional safeguards and consent before collection.
NCVER (National Centre for Vocational Education Research): A national organization that collects and analyses VET data, using it for research, policy, and evaluation.
Privacy Act 1988: Federal legislation that regulates the handling of personal information, setting guidelines for collection, use, disclosure, and security.
Reasonable Adjustments: Modifications made to training or assessments to accommodate individual needs, ensuring equitable access without compromising standards.
The Axial Training community acknowledges the Traditional Custodians of the land upon which we gather each day. We pay our respects to the Elders past and present, for they hold the memories, traditions, culture and hopes of Aboriginal and Torres Strait Islander peoples across the nation.
